Increase Your Productivity Using Time-Blocking

time blocking for more productivity

What is time-blocking, and how can it help you increase your productivity? Time-blocking is a method in which you arrange the tasks that you need to do, and assign them on a certain block of hours when you need to do them. Doing this can help you gain maximum productivity.

The first thing you need to do to achieve successful time-blocking is to conduct a time study, which is a controlled process of monitoring and calculating the time it takes you to finish a certain task. This way, you will be able to arrange for a proper time-blocking.

Conducting a Time Study

You will need a stopwatch or timer to record the time that you can finish a particular task. You may jot down all the things or tasks that you usually do every day. List them in chronological order. Leave a space next to each task where you jot down the time you start doing that task and the time you finish it.
Time your performance and jot it down. You may need to conduct a time study for a week. You need to do the same set of tasks every day and jot down your time. You need to get the average time that you can spend in accomplishing each task.

The time study can also help you streamline the process that you usually follow and increase your productivity further. It is up to you if you want to immediately apply the changes, which you think can make you more productive, or do them later on.

Getting Ready to Time Block

You have set your daily tasks, and you know how long it usually takes to finish a certain task. Time-blocking works wonders for you, especially if you work online and do lots of things in-between. It’s inevitable to get interrupted while working. You may need to make some adjustments every now and then – depending on your needs or current situation.

Whether you admit or not, you don’t always feel like working non-stop from start to finish. There are certain hours when you slow down because you are feeling idle, lazy, or too tired. You need to take a rest to recharge your energy. You also need to eat.

Time-blocking allows you to use your most productive hours of the day to solely dedicate your mind and body to the tasks at hand. Here’s how you do time-blocking and feel free to adjust according to your needs:

Determine your least and most productive hours in a day.

Not everyone has the same productive hours of the day. Some may feel rejuvenated and lively in the morning that they seem to get their tasks finished before lunchtime. Some people start slow and feel energized after taking their lunch.

Determine the hours when you are most productive and assign the tasks that you need to do during those hours. Your productive hours could be 7 to 9 am, 10 to 11 am, and 2 to 4 pm. You delegate the tasks within the said hours to finish everything on time.

Assign the tasks to the appropriate hours and stick to them.

You already know how much time it takes to finish a certain task based on your time study. You already determined your most productive hours. Now, it’s time to match the tasks to your productive hours.

You may need to make some adjustments to create the most suitable schedule to follow. You may need to work continuously until or before you reach the unproductive hours, which you can use to rest or do other things like checking your social media accounts or messages. You can also put the tasks with the least priority in your unproductive hours.

You may experiment with this for seven days and make the necessary adjustments that you see fit.

Put the not-so-important tasks on the least productive hours.

It is almost impossible to finish every task, important and not-so-important ones, within the day. You need to learn to prioritize and assign the least important tasks on the hours when you feel like you are unproductive. Doing this may help extend your productive hours.

The important thing to keep in mind is that you need to stop doing unproductive tasks or things during your productive hours. Instead of extending your productive hours, you may end up having more time to laze around.

If you want to increase your productivity, give time-blocking a chance and you will notice a big difference in your output.

How Important is it to Delegate

The importance of delegating

By the term “delegation” we refer to the chore of training and motivating your team as well as employees to enhance their potentiality to a great extent. The primary objective of delegation will be to get the job done by somebody else. Delegating a task will enable any person working in your company to prosper under your supervision and handle different types of situations without taking your assistance whatsoever. Apart from this, there are plenty of advantages associated with delegation that we are going to mention in this post.

How Important is it?

Saves your time

Delegating well, will offer additional time to the employer and thus enable him to perform other chores as well. It will be feasible for any manager to split the work and assign it to his employees. It will aid him to minimize his workload significantly so that he can concentrate on other vital matters like planning, formulating business strategies, and so forth. This will help the manager to become more efficient in his work in the long run. In this way, delegating the workload to the proper individual can enhance workflow significantly while reducing any risk of being unsuccessful as well.

Enhances the productivity of the workers

It will help to motivate the workers in your company to give their very best thus increasing efficiency eventually. They are going to give more effort in their work and will also be extremely meticulous and vigilant while doing so. It will provide much-needed motivation among the employees and their mindset towards the task will become more positive as well.

Assists the superiors as well as the subordinates

A solid delegating strategy will offer stability to the company thus allowing it to become prosperous within a short period. These positive results will allow the firm to make more divisions and they might call for the creation of more managers that can be accomplished by transferring experienced and knowledgeable managers to these posts. This will help in virtual as well as horizontal development of the company thus making it more stable over time.

Fosters team spirit

Delegation of authority will help to develop effective communication among superiors as well as subordinates. While the superiors will be accountable for the performance of the workers, the employees will be answerable to their bosses. This will aid in fostering team spirit as well as a relationship among the superiors as well as the staff.

Enables efficient and quick actions

Outsourcing will help to save time for the workers who will be capable of dealing with challenges efficiently and also quickly. They will be capable of taking quick decisions and will not feel the necessity of approaching their superiors for assistance. This way, the overall efficiency of the business will be improved considerably in terms of production as well as profit.

Encourages management development

Delegations offer a fantastic training ground for the development of management. It enables the subordinates to learn, to advance as well as develop innovative skills and competencies. It will likewise help to create a pool of professionals which can be employed as and when required.

Helps to create a hierarchy

Delegation will likewise help to produce a particular structure within the company which can prove to be vital in terms of creating authority along with a system of responsibility. The employees will be motivated to give their best if they are required to answer their superiors in case of any failure to execute the work within the stipulated time frame.

Helps to make prudent decisions

One more benefit of delegation is the fact that it usually results in the making of better and more sensible decisions given that the subordinates that are close to the action scene have a much better view of the facts. For instance, the sales manager of a company based in a particular city will be in the best position to assign sales territories to the salesmen in that region.

Conclusion:

Delegation is imperative for any company where the managers are required to bear the responsibility of doing lots of important things within a short period. They will be able to allocate the heavy workload to their employees who will be accountable for completing the task within a given timeframe. Apart from this, it will likewise provide an opportunity for training the staff for performing higher-level tasks efficiently.

How to measure productivity?

woman showing how to measure productivity

Analysis of productivity plays a key role in promoting internet and marketing businesses. At present, small scale to large scale companies is selecting different software tools to check the productivity in business strategies.

A mobile phone is one of the best used electronic mediums to track the business progress of the company. Apart from computer software programs, there are hundreds of software tools available for android phones to track the record of business strategies. Enhanced software tools to analysis productivity via online can record every detail of sales and transactions within and outside the company.

What to track and how to measure productivity in businesses?

This is a common query heard from newbies in the online marketing field. Proper training about tracking and data analysis of businesses holds a key role in promoting online businesses. Maintaining and following certain strategies can help starters in the marketing field to increase sales and productivity. Following are some among the effective solutions for the query of how to measure productivity in online businesses.

Assign a target value

Assigning a dollar value to the output and input ratio is found to be very effective to promote sales in online businesses. Regular checking of output results holds a key role in uplifting businesses. Output results of businesses vary from one company to another. Results can be anything like a number of sales and the amount of money earned while doing businesses.

Input factor while counting businesses include the number of hours worked or the number of workers occupied in a project. Ratio needs to be in such a way that there should be an increased number to gain more productivity and sales.

Check feedback from customers

How to select the best product from an online store? Many customers choose feedback strategies to answer this question. It is one among the best methods mentioned to choose the right product from the store. Those people in need of the best product are advised to select a product with maximum positive feedback. Quality of product is one among the main factors that decide the feedback criteria of the product. Always make sure that you had not substituted quality for a low cost.

At present, many among the top leading companies are provided with a quality analyst to check the quality of products and field works. Hence counting feedback can help company owners to know about their product demand in the market. By following feedback analysis, company owner can increase or decrease the storage of a specific brand of product in online shops. To obtain profit in businesses, it is suggested to promote the storage of products with high demand in the market.

Track Your Site For Analysis

Time tracking of company sales holds a major role in getting a satisfactory result in businesses. Today, there are eminent software programs available to assist company owners in the online marketing field. Choosing the best time tracking program also hold a key role in getting a satisfactory result in businesses. It helps company owners to know their latest position and strategy in the market.

Social media marketing to increase productivity

Similar to time tracking, social media marketing is another main feature suggested to promote profit and productivity of a company. Facebook, Twitter, and Instagram are some among the best social media platforms to build the sales and profit of the company. Profit of a company is directly proportional to productivity in the company. This can be tracked via tracking software options that can be availed in online media sites.

Regular checking of businesses

Regular checking of online businesses holds a major place in getting satisfactory results in the market place. Tracker software programs can assist people in knowing the latest position of the company in the marketing field.

Training programs to increase productivity and sales

Lack of proper training is the main drawback for the loss of businesses. Hence it is essential to have thorough knowledge about online marketing and businesses before the entry in the field. At present, hundreds of eminent software experts are available online to assist needy people in their business. Providing needy customer service hold a crucial role in promoting online businesses.

Best customer service for more sales

At present, many companies are providing 24/7 support to their needy customers. This process can not only attract new customers but can also retain existing customers from different parts of the world.

Improve your Focus Through Efficient Delegating

delegate to improve focus

As a business leader who performs many administrative tasks, you must put effort into looking for people to develop. This can be difficult when you are bombarded by many activities. No one wants to turn into an uncaring chief or be perceived as unapproachable. When the right procedures are made in your organization and everything is running easily, you can focus on your primary goals.

Improve your Managerial Performance

There are certain tasks that only you can do and to accomplish them efficiently, you may need to delegate. If you are constantly overloaded by work every day, take time to identify people who you can develop via month to month operational and managerial errands. No one has sufficient opportunity, nor vitality to commit to every aspect of the vision that is expected to develop their organization.

As a visionary, you will be increasingly fulfilled, when you observe growth in those you supervise. You become more inventive when permitted to concentrate on the best use of your energy. The procedure of designating specific tasks to persons with an aptitude for those responsibilities can be difficult and may even call for some experimentation. Learning how to designate the right tasks to the right people, choosing what to assign, when and who to appoint are all critical aspects of leadership.

Avoid Procrastination

Sometimes we know we need help but we avoid asking for it out of fear. We see potential in people on our team but wonder if they have matured enough to do the task as well as we would like. An assignment is the best way toward figuring out which people can help you with errands and activities.

At times, as a leader, you are preparing individuals in your organization for undertakings that you never wish to finish. Sometimes you confide persons to finish tasks outside your extent of skill. In any case, effective assignments lead to the same outcomes:
Expanded profitability
Upgraded quality
Improved core interest

Do not delay in giving others the chance to shine and do not fear others getting credit for tasks they can do well. There’s a restricted sum that anyone can do, no matter how hard you work. Managers just work huge numbers of hours and tire themselves out to no avail, while talented people languish in their departments.

Avoid Burnout

When you’re great at your chosen form of employment, other individuals will always need considerably more than the basic skills from you. This sometimes prompts a genuine feeling of being over-burdened since you can’t do what everybody needs. This can affect your mind and emotions, leaving you unfocused and troubled.

If you delegate to others well, you can rapidly construct a solid and fruitful group, ready to fulfill the needs of your business. The designation is a significant aptitude, and one all leaders, in volunteer organizations, churches, schools, and communities completely need to develop.

Delegate Well

When you select individuals, reveal why you picked them explicitly. Describe how you want to see them develop, Let them consider a task as a route to taking on more in the organization or developing new aptitudes.”

Give essential and significant data without constantly overseeing the person. Describe outcomes, not strategies. This gives the person you are delegating to greater freedom to develop their planning skills and develop the tools and resources available inside the business. They may very well find solutions that you had not thought of and they become more creative as a result. Check out https://www.getdelegate.com/ for an easy web application to do this.

You must ensure that each individual entrusted with a particular task has the apparatuses and assets they require to be effective. Don’t ask someone to do something, without ensuring that the right software and working equipment are available. On the off chance that you request that somebody utilize a particular apparatus, they’ve never used to finish an errand, always ensure there’s an arrangement in place for them to get comfortable with the device first.

When you are delegating, always think of what is best for the person you are delegating to. Discuss their career path and the skills they think they need to move to the next level. That way, they will be more invested in performing the tasks well. This helps them develop new skills that will last.

The Power Of News Media

Unless you have been living under a rock, you must have some opinion on how the media affect our lives. It’s most apparent in politics where you can now find two very polarized groups that are completely unable to have any kind of dialog.

I hear a lot of people complain about the news; how it’s always negative or giving a twisted representation of the truth. And I think there is a lot of truth in that. So people have moved social media to find out what is really happening, and run into a similar but different set of problems.

Bullying, shouting matches, and trolling are pretty much the standard in any discussion about politics.

But even though the news viewership has declined significantly, they still hold a massive and largely unseen grip on the narrative of the world. And they do it by telling us what is important.

When you watch the news and disagree with the message, or you go on social media to tell the real truth, you don’t realize that you have now let them decide what is important. Because you are not talking about something else. And if you are not talking about something else, then the topic that was spoon-fed to you must be the most important.

So don’t think that the news media are now powerless because their facts are being questioned. They are still very much controlling the world because they constantly tell us what is important. And until we realize this, we are caught in their trap. No matter how much we shout or say it;s bullshit.

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